Every core charge returned and credited
Follows each core charge from sale to supplier credit, reminds techs and customers before the return window closes and flags credit memos that are short.
Unreturned cores are money left on the floor.
Cores come back from the shop and customers at random, and supplier return windows are tight. Tracking which core matches which charge is a spreadsheet job nobody owns. Credits expire and the dealer eats the charge.
The parts manager finds $18,000 in core charges sitting on the books. Half the cores are in a corner of the shop, and nobody knows which ones were already sent back.
Core return tracking, step by step.
The agent does the work inside your systems. Your team approves what matters.
- 1
Log every charge
Records each core charge with part, RO or invoice, customer and supplier return window.
- 2
Chase the return
Reminds techs and customers before the window closes and logs cores as they arrive.
- 3
Match the credit
Checks supplier credit memos against cores shipped and flags anything short.
Your team keeps the judgment calls.
The agent takes the repetitive work. People approve, decide and talk to customers.
- Fewer expired return windows
- Short credits caught and claimed
- Clear core aging for the parts manager
Works inside the systems you already run
Before you ask.
Follows each core charge from sale to supplier credit, reminds techs and customers before the return window closes and flags credit memos that are short. It works in three steps: log every charge, chase the return and match the credit.
It works inside the tools your team already uses, including DMS, supplier return portal, accounting and SMS. Nothing to rip out and nothing new to learn.
It starts in shadow mode, drafting the work for your team to approve or correct. You decide what it handles on its own, and every action is logged.
Your data is used only to run the workflows you approve. We do not use your proprietary data to train public or unrelated AI models.
More for parts & distribution
Browse every agent- Dealer parts departmentsSpecial order follow-upLinks each special order to its customer, deposit and supplier PO, texts pickup notices when parts land and escalates uncollected parts before restocking.
- Dealer parts departmentsParts staging for ROsChecks tomorrow's scheduled ROs against parts on hand across branches, orders or transfers what is missing and hands the counter a pick list per job.
- Dealer parts departmentsAccount win-backFinds parts accounts whose buying has dropped, works out which lines they stopped buying, and runs a tailored win-back offer through their rep.
Start with one agent.
Pick the workflow that hurts most. We'll scope it on the first call.